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Services for Delegates with Physical Challenges

May 07, 2014 by NEA Staff


*Handicapped car placards are no longer accepted as documentation to qualify for services.
*Routine delegate registrations that don’t require adjustments will be made at the PC office, eliminating the need for PC Delegates to make their way to Registration.
*Voting for PC-Registered Delegates will take place in the PC Office area. Delegates should verify their preferred voting location upon registration at the Colorado Convention Center.
*To receive special services, delegates who qualify for Physically Challenged Services must fill out the Services for Delegates with Physical Challenges Request Form by June 2, 2014 and register on-site at Delegate Registration.

Qualifying for Physically Challenged Services

To qualify for Physically Challenged Services, a delegate must submit one of the following:

*A signed letter dated within the past six months from your physician on his/her letterhead indicating the need for Physically Challenged Services.
*A signed physician's prescription form indicating the need for Physically Challenged Services dated within the past six months.
*A valid state-issued vehicle registration card with Physically Challenged endorsement. (Handicapped car placards are no longer accepted.)

Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services. If an on-site injury requires special services or change in voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).

Transportation for Delegates with Physical Challenges

To receive transportation services, delegates who qualify for Physically Challenged Services must fill out the online Services for Delegates with Physical Challenges Request Form and submit it by June 2, 2014.

Transportation is provided for official Annual Meeting events only and does not include airport transfers.

The 2014 Physically Challenged Shuttle Brochure will be posted in June.

Transportation is limited to qualifying delegates only (not former delegates, friends, family, and guests). If a companion is required to assist a delegate, a physician's note indicating that need and dated within the last six months, is required. If you travel with medical equipment, you may want to have your physician recommend a travel companion. NEA or the Shuttle bus staff are not responsible for carrying medical equipment or other personal items.

RA Seating Options for Delegates with Physical Challenges

Delegates with Physical Challenges have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Services for Delegates with Physical Challenges Request Form by June 2, 2014.

To comply with fire codes and accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, tables will be arranged similar to last year. There will be one table between two delegates to share in the wheelchair and scooter accessible area as well as an additional seating area with chairs set theater style.

NEA will make every effort to arrange floor seating if notified by June 2nd. While it may not appear complicated, RA seating is a challenge combining skills in art, science, and politics. Once you make your seating decision, please stay with the decision.

Wheelchairs, Electric Scooters, and Medical Supplies

Physically Challenged delegates who own their own chairs are expected to bring their own equipment. NEA rents several wheelchairs for people who need a chair to navigate the Colorado Convention Center, but are not regular users of wheelchairs.

Motorized wheelchairs or electric scooters can be rented, at the delegate's expense, by contacting Scootaround Inc., toll-free at (888) 441-7575, or through their website at Oxygen tanks are also available by contacting ScootAround, Inc. Medical appointments for dialysis and other ongoing treatment can be arranged with advanced notice.

Airport Transportation

NEA does not arrange for, or pay for, airport transportation. This transfer is the responsibility of delegates.

Altitude Guidelines for Travel to Denver


Before your trip to Denver, and while you are here, drinking plenty of water is the number one way to help your body adjust easily to our higher altitude. The low humidity in Colorado keeps the air dry, like the desert, so you need about twice as much water here as you would drink at home.

Monitor Your Alcohol Intake


 In Denver's rarified air, golf balls go ten percent farther… and so do cocktails. Alcoholic drinks pack more of a wallop than at sea level. It is recommended that you go easy on the alcohol in the mountains and in Denver, as its effects will feel stronger here.


Eat Foods High in Potassium


 Foods such as broccoli, bananas, avocado, cantaloupe, celery, greens, bran, chocolate, granola, dates, dried fruit, potatoes and tomatoes will help you replenish electrolytes by balancing salt intake.


Watch Your Physical Activity

The effects of routine physical exertion and exercise are more intense at higher altitudes. Take it easy after arriving in Denver and allow a few days to adjust to the environment. Again, if you have pre-existing medical conditions, such as diabetes, heart failure, angina, sickle cell disease, or any form of pulmonary insufficiency, consult with your physician about travel to Denver.

Use Sunscreen

 There’s less protection from the sun at this altitude so sunscreen is essential.